Block management
in central Madrid
Managing a community of owners should not be a constant problem
At JU PROFINCAS we make sure the accounts add up, meetings are agile and issues are properly followed up, without you having to give up your free time.
We work with a limited number of communities in central Madrid to provide management that is personal, transparent and strongly based on communication: prompt responses, clear documentation and a single point of contact for everything.
In the following sections you will see the areas where we can help, so the daily management of your community becomes simpler and more predictable.
1. Administration and legal management
A calm community
starts with good legal management:
well-prepared meetings, clear decisions and tidy documentation.
We act as secretary-administrator
of the community, carrying out all the functions
set out by the Spanish Horizontal Property Act
and avoiding improvisation.
For your community, this means:
Compliance with all the functions of the secretary-administrator set out in article 20 of the Horizontal Property Act.
Full management of ordinary and extraordinary meetings: call, agenda, attendance and chairing.
Drafting of clear minutes and safe custody of all community documentation.
Representation with proxy voting when owners cannot attend.
Specialist legal advice on horizontal property to prevent disputes and take decisions with confidence.
2. Accounting and finance
The community’s accounts
should be understandable to any neighbour,
not only those who are comfortable with numbers.
We design realistic budgets,
control expenditure
and provide regular information
so you all know how every euro is spent.
For your community, this means:
Analytical accounting and annual budgeting tailored to the building’s real needs.
Strict control of community expenditure, with review of line items and suppliers.
Quarterly closures and regular financial reports to keep you informed throughout the year.
Issuing and control of monthly charges to owners, with monitoring of outstanding payments.
Annual updating of charges and financial documentation associated with the community.
3. Tax and fiscal management
We ensure the community complies
with all its tax and fiscal obligations,
avoiding errors, penalties and complex procedures
with the authorities.
For your community, this means:
End-to-end management of all community taxes within legal deadlines.
Preparation and filing of the Annual Return of Transactions with Third Parties (form 347).
Preparation and filing of annual VAT and income tax returns where applicable.
Management of municipal taxes linked to the property or the community’s activities.
Specific tax advice for communities of owners for any queries.
4. Employment and staff management
If your community employs staff
(concierge, caretaker, cleaning, gardening…),
we take care of all employment matters
and Social Security so that
everything is correct and up to date.
For your community, this means:
Payroll preparation for community employees.
Full management of social security contributions and obligations.
Drafting of employment contracts tailored to each position.
Issuing of certificates and necessary documentation for staff.
Management of disciplinary action, dismissals and final settlements in coordination with specialist employment advisers.
5. Technical advice and maintenance
The good condition of the building is key
to avoiding costly breakdowns and safety issues.
We focus on preventive maintenance
and constant monitoring of installations.
For your community, this means:
Management and maintenance of lifts with approved companies.
Supervision of water, electricity and gas systems to detect issues early.
Management of the community’s telephone and telecoms systems.
Maintenance and inspection of television aerials.
Control of fire prevention systems in line with current regulations.
Management of garages and parking, both access and security.
Coordination of caretakers and concierges to ensure smooth daily running.
Ongoing coordination with technical contractors to guarantee quality and deadlines.
Follow up of incidents and repairs until they are fully resolved.
6. Supplier and contract management
The community usually depends on several suppliers
(cleaning, maintenance, security, etc.).
We review conditions,
negotiate improvements and ensure the services they provide are up to standard.
For your community, this means:
Review and negotiation of external service contracts to adjust costs and conditions.
Technical advice on tender processes and selection of new suppliers.
Effective coordination with all contractors working in the block.
Supervision of service quality and proposals for improvements where needed.
7. Certifications and regulatory compliance
We make sure the building
complies with all mandatory inspections
and certifications, avoiding penalties
and guaranteeing residents’ safety.
For your community, this means:
Management of Technical Building Inspections (ITE) and follow up of subsequent actions.
Processing of energy performance certificates where required.
Obtaining electrical and installation certificates.
Drafting and updating the community’s Health and Safety Plan.
Organisation of professional training courses for building staff where required.
8. Coordination of works and refurbishments
When the community undertakes a major project,
it is crucial to have one person coordinating all parties, controlling costs and monitoring deadlines.
For your community, this means:
End-to-end management of works and refurbishments in the community, from planning to completion.
Technical supervision of execution to verify compliance with agreed specifications.
Strict control of budgets and interim valuations.
Coordination with architects, surveyors and contractors so everyone works in alignment.
9. Arrears and recovery management
Arrears are one of the biggest problems
for many communities.
We apply clear, firm procedures to recover unpaid charges and protect the block’s finances.
For your community, this means:
Drafting of specific action plans for owners in arrears.
Specialist legal management of unpaid charges in coordination with legal advisers.
Exhaustive follow up of each case and all claims in progress.
Coordination with solicitors specialising in horizontal property when court action is required.
Do you need more professional management for your community in central Madrid?
If incidents keep recurring in your block, meetings drag on or the accounts
are never quite clear, we can start by reviewing the current situation
and proposing a tailored management plan.